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AUIB Society of Arts and Letters
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Privacy and photo policy

How the Society treats your data and your image, from the Policy Manual, and how this website and the Nexus handle your information.

Consent, photography and media

  1. 5.1Anyone clearly featured in Society video or photography, or in an interview, signs a release (Form F-17) before publication. Guests see their episode or feature before it is released.
  2. 5.2At every event, a notice says that photography is taking place. Anyone may wear a camera-shy sticker or ask not to be photographed; photographers respect this without question.
  3. 5.3Anyone may ask for a photo or video of themselves to be removed. The Society takes it down within 24 hours, no reasons needed.
  4. 5.4Crowd photographs are fine; close-ups of individuals who have not agreed are not published.
  5. 5.5Photographs of people praying, in distress or in private moments are not taken.

Policy Manual, SAL-POL-01

Privacy and member data

  1. 6.1The Society collects only what it needs: name, AUIB email, college, year, phone (optional), and attendance. It never collects ID numbers or bank details.
  2. 6.2Member data lives in the restricted Members folder, seen only by the officers, the Director of Membership and the Records Lead.
  3. 6.3Member data is never shared outside the Society or used for anything other than Society business, including campaigning in Society elections.
  4. 6.4Members may ask to see or delete their data at any time. Data of members who leave is deleted one year after they leave, except their name and roles in the archive.
  5. 6.5Submissions, ballots and conduct records follow their own retention rules: AUIB Literary Journal's guidelines, B6.11 and B10.8.

Policy Manual, SAL-POL-01

This website and the Nexus

  • You sign in to the Nexus with your email address. The sign-in cookie is shared across auibsal.org and its subdomains, and is used only to keep you signed in.
  • Member records are stored with Supabase in the European Union (Frankfurt). Who can see each record is enforced in the database itself, by role.
  • Email from the platform is sent by Resend from the European Union (Ireland). Links in it are not tracked.
  • The website, the Nexus and the API are hosted on Vercel.
  • This website uses no analytics or advertising cookies.
  • You can delete your account in the Nexus, under Profile and privacy.