الأدوار والملاك

How SAL Is Organised

Four layers, each with a clear job. Members hold the power, the Council runs the work, departments carry it out, and programmes are where the art happens.

1 · The General Assembly

Every member. Meets at least once a semester. Elects the four officers, changes the Constitution, receives the accounts and can remove anyone who abuses a role.

2 · The Council

Four elected officers (the Executive Board) and six appointed directors. Meets every two weeks, adopts the budget, greenlights programmes, makes the Bylaws and Policies.

3 · Six departments

Letters · Stage & Arts · Programmes & Events · Media · Partnerships & Outreach · Membership & Community. Each director leads a small team of coordinators.

4 · Programmes

The things people see: Waraq, Side Quest, Second Chapter, the Typewriter Tour, the Majlis and more. Each has a lead, a charter and a budget, and the big ones have their own handbook.

Borrowed from Oxford and Dublin

A small elected council with named officers, as in Trinity College Dublin’s Phil, which elects nine officers and co-opts more.

Borrowed from Harvard

Boards by craft (fiction, poetry, art, design, business) and a trial period before joining, like the Advocate’s comp.

Borrowed from Baghdad

The salon, where writers and readers meet as equals over tea. SAL’s Majlis is the heart of the Letters department.

The Organisation Chart

The full structure at scale. In the founding term some boxes are combined (dashed), as the Constitution allows.

• General Assembly: all members
• Faculty Advisor: advises · signs
• President: chairs the Council
• Founder: honorary
• Vice President: directors · conduct
• General Secretary: records · Student Life
• Treasurer: budget · ledger

Departments

• Letters: Majlis · Open Pages · Book Circle · Prizes
• Stage & Arts: Scratch Night · Theatre · Gallery
• Programmes & Events: Calendar · Venues · Volunteers
• Media: Social · Design · Photo & Video
• Partnerships: Clubs · Charities · Sponsors
• Membership: Welcome · Records · Alumni

Programmes, each with a chair and a charter

• Waraq: journal · via the Publisher
• Side Quest: series · via Media
• Second Chapter: charity · via Partnerships
• Typewriter Tour: pop-up · via Letters
• New programmes: pitched by any member

Committees

• Elections Committee: each spring
• Conduct Panel: VP + 2
• Audit: each semester

Growing in Stages

We staff for the Society we are, not the one we hope to be. Each stage adds roles only when the work and the people are there.

STAGE	MEMBERS	COUNCIL	OTHER ROLES	ROLES
1 · Founding 2026–27	Up to ~40 registered	8 seats: four officers + Letters (also Stage & Arts), Programmes, Media, Membership. The VP covers Partnerships.	4 programme chairs; 6–8 coordinators (Social Media, Design, Onboarding, Event Coordinator, Archivist, Majlis Host); programme teams	~18 + programme teams
2 · Growing 2027–28	40–100	All 10 seats filled	~14 coordinators; Scratch Night and a one-act festival; Alumni Lead	~28
3 · Established	100+	10 seats + deputies for the Treasurer and General	~20 coordinators; Sponsorship Lead; inter-university links	~35
2028 onward		Secretary

Move up a stage when…

Voting Members pass the next band for a full semester, and every existing seat has been filled for that semester.

Hold back when…

Seats sit empty, deadlines slip, or the same five people do everything. Fill and train before adding.

Who decides

The Council, at the start of each semester, recorded in the minutes. Stages are a guide, not a rule.

The smallest working Society

If people are scarce, these six must be filled first: President, Vice President, Treasurer, General Secretary, Media Director and Director of Programmes. Everything else can be covered for a semester.

Who’s Who

The founding term, as far as we know it on September 28, 2026. Fill the brackets before Charter Day; the live version is the Roster tab in the Operations Tracker.

ROLE	HOLDER	NOTE
Founder	Shaheen Farjo	Honorary, permanent
President	Shaheen Farjo	Founding term, to May 2027
Vice President	[name]	Founder appoints; confirmed on Charter Day
General Secretary	[name]	Founder appoints; confirmed on Charter Day
Treasurer	[name]	Founder appoints; confirmed on Charter Day
Director of Letters	Open	Open Call Oct 18; also covers Stage & Arts
Director of Programmes & Events	Open	Open Call Oct 18
Media Director	Ali Hayder	Confirmed on Charter Day
Director of Membership & Community	Open	Open Call Oct 18
Director of Partnerships & Outreach	Covered by the VP	Recruit in spring or Year 2
Director of Stage & Arts	Covered by Letters	Recruit in Year 2
Faculty Advisor	[name]	Invitation out; confirm by Oct 8
Waraq Editor-in-Chief	[name]	Appointed by the Publisher for Issue 1
Side Quest Creative Director	Ali Hayder	With Hassan Sadiq as host
Side Quest Host	Hassan Sadiq	Programme talent, Media department
Second Chapter Lead	Shaheen Farjo	Edition 1; hand on for Edition 2
Typewriter Tour Lead	Open	Spring 2027

Staffing Principles

1 · Two roles at most, one leadership role

Nobody holds more than two Society roles, and only one of them may be officer, director or programme chair (B5.5). The founding term is the only exception.

2 · Every role has a backup

Each role card names a deputy. If you are ill during an event week, the work still happens.

3 · Honest hours

Each role says how many hours it needs. Applicants tell us their other commitments. We would rather fill a role late than burn someone out.

4 · Open doors, fair choices

Every role is advertised in the Open Call to every student, SAL member or not, and chosen by a panel with a score sheet.

5 · Try before you commit

Team roles start with a three-week Apprenticeship: one real task with a mentor, then a free choice on both sides.

6 · Write it down, hand it on

Every role keeps a handover dossier from its first week, not its last.

7 · Credit is part of the job

Names in programmes and mastheads, certificates of service, and Fellowships for those who give the most.

Key-person risk, founding term. Today the Founder is President, Publisher of Waraq, Executive Producer of Side Quest and Lead of Second Chapter, and the Media Director is also Side Quest’s Creative Director. That is allowed for the founding term, but it is the Society’s biggest risk. Recommended: appoint a Second Chapter deputy by October 31 who leads Edition 2; recruit a Social Media Lead and a Design Lead in the Open Call so Media runs during Side Quest shoots; and name the Vice President as President-in-waiting for every Student Life contact.

The Executive Board

The four elected officers. Together they prepare every Council meeting and carry the Society between them.

President

Elected

Reports to General Assembly

Backup Vice President

Time 8–10 h/week

Term One year; two terms max

Leads the Society, keeps it true to its mission, and makes sure the right people have what they need to do their work.

Responsibilities

• Chairs the Council and the General Assembly; sets the agenda with the General Secretary
• Represents SAL to the Office of Student Life, faculty and partners; signs letters and agreements
• Holds each officer and director to their work plan through a monthly one-to-one
• Serves ex officio as Publisher of Waraq: approvals, budget, editorial independence
• Approves spending up to 250,000 IQD with the Treasurer
• Keeps the Society Typewriter; opens Charter Night and the AGM
• Writes the Annual Report and leads the handover to the next President

Decides

• Council agenda and meeting chair rulings
• Who speaks for SAL in public
• Emergency suspension (with the VP) where safety is at risk

Doing well looks like

• Every Council seat filled or covered
• Every programme has a charter and a lead
• Annual Report delivered at the AGM
• A successor ready: at least two credible candidates

Hands on

• Student Life contacts and open requests
• Partner agreements and their renewal dates
• The Society Typewriter and its ribbon

Founding term: Shaheen Farjo (Founder; founding term)

Vice President

Elected

Reports to President

Backup General Secretary

Time 5–6 h/week

Term One year

The Society’s second engine: runs the directors day to day, keeps projects on schedule, and chairs the Conduct Panel so that fairness has an owner.

Responsibilities

• Acts for the President when absent and chairs items the President speaks on
• Collects each director’s semester work plan and checks progress every two weeks
• Chairs the Conduct Panel; keeps concerns confidential and on time
• Leads the Open Call and the appointment panels with the President
• Owns the semester calendar and resolves clashes between programmes
• Covers Partnerships & Outreach while that seat is vacant in the founding term

Decides

• Programme calendar clashes
• Conduct Panel procedure (with the Panel)

Doing well looks like

• Directors’ work plans in by week 3
• 90% of dated actions done on time
• Conduct cases closed within 14 days of hearing

Hands on

• Calendar, work plans and progress log
• Open conduct matters (restricted)

Founding term: To be appointed by Charter Day

General Secretary

Elected

Reports to President

Backup Vice President

Time 4–5 h/week

Term One year

The memory of the Society: minutes, records, the register, the archive, and every letter to the University.

Responsibilities

• Sends agendas 48 hours before and minutes within 72 hours; keeps the Decisions Log
• Single point of contact for the Office of Student Life: room bookings, approvals, all-student emails
• Keeps the Constitution, Bylaws and Policies current, with version records
• Runs election administration unless standing; supports the Elections Committee
• Keeps the archive and the Book of Members with the Archivist
• Holds the Society Drive structure and access permissions with the Media Director

Decides

• Drive structure and file naming
• What is archived permanently

Doing well looks like

• Minutes out within 72 hours, every time
• Every Student Life request filed on the lead times in the Playbook
• Archive complete for each semester

Hands on

• Drive admin rights
• Register and archive
• Student Life request log

Founding term: To be appointed by Charter Day

Treasurer

Elected

Reports to President and Council

Backup President (Deputy Treasurer from Stage 3)

Time 3–4 h/week; more in event weeks

Term One year

Keeps every dinar honest and visible, so that the University, partners and members can trust the Society with money.

Responsibilities

• Drafts the semester budget from directors’ requests; brings it to Council by week 4
• Keeps the ledger in the Operations Tracker; files every receipt within 48 hours
• Co-approves spending up to 50,000 IQD with directors, and up to 250,000 IQD with the President
• Trains cashiers and enforces the two-person cash rule at every event
• Pays reimbursements within 14 days of a complete claim
• Reports to Council every other meeting and to the AGM each year; prepares the Audit

Decides

• Whether a claim is complete
• Cash procedure at events

Doing well looks like

• Ledger matches receipts at the Audit
• Spending within 10% of budget
• Charity handovers witnessed and receipted

Hands on

• Ledger and receipts folder
• Cash box, float log and keys
• Open claims and pledges

Founding term: To be appointed by Charter Day

The Directors

Six appointed directors, each leading a department and a small team of coordinators.

Director of Letters

Appointed

Reports to Vice President

Backup A coordinator named each semester

Time 4–6 h/week

Term One year

Keeps reading and writing at the heart of the Society: the salon, the workshops, the book circle and the prizes.

Responsibilities

• Runs the Majlis (monthly salon), Open Pages (writing workshops) and the Book Circle, through their hosts
• Liaises with Waraq’s Editor-in-Chief; the journal stays editorially independent
• Designs the SAL Prizes for writing in Arabic and English (from Year 2)
• Invites guest writers with the Director of Partnerships
• Keeps the Society’s reading list and book-swap shelf
• Covers Stage & Arts while that seat is vacant in the founding term

Decides

• Salon and workshop themes and guests (within budget)
• Book Circle titles, alternating Arabic and English

Doing well looks like

• One Majlis a month in term
• Two Open Pages workshops a semester
• Average attendance rising semester on semester

Hands on

• Guest writer contacts
• Reading list and shelf inventory

Founding term: Open · SAL Open Call, Oct 18

Director of Stage & Arts

Appointed

Reports to Vice President

Backup Stage Manager

Time 4–6 h/week; more in production weeks

Term One year

Builds SAL’s theatre and visual arts, step by step, from a first staged reading to a full production.

Responsibilities

• Runs Scratch Night: an informal showcase where anyone tries a scene, poem or sketch
• Leads the theatre ladder: staged readings, then a one-act festival, then a full production
• Curates the Gallery Wall of student art and photography
• Works with the Director of Programmes on venues, rehearsal rooms and technical needs
• Keeps rights clear: permission for any published play, credit for every artist

Decides

• Casting (with each director of a piece)
• Gallery selection

Doing well looks like

• One Scratch Night a semester
• First one-act festival in Year 2
• Every performance has a stage manager and a risk check

Hands on

• Scripts and rights file
• Props and costume inventory

Founding term: Covered by the Director of Letters in the founding term

Director of Programmes & Events

Appointed

Reports to Vice President

Backup Event Coordinator

Time 5–6 h/week

Term One year

Turns ideas into events that happen on time, safely, in the right room, with the right approvals.

Responsibilities

• Keeps the events calendar and the Term Card; checks every event against exams and other clubs
• Runs the event process in the Playbook: proposal, approvals, rooms, run sheet, debrief
• Books rooms and equipment through the General Secretary and Student Life
• Leads the volunteer rota and briefings with the Director of Membership
• Owns the risk check (Form F-11) for every event over 30 people
• Runs Charter Night each October and the AGM logistics each April

Decides

• Run sheets and on-the-day decisions (safety first)
• Whether an event is ready to go ahead at the T– 7 check

Doing well looks like

• Every event filed on the Playbook lead times
• A debrief within three days of each event
• No event cancelled for missing approvals

Hands on

• Venue contacts and booking log
• Event kit inventory

Founding term: Open · SAL Open Call, Oct 18

Media Director

Appointed

Reports to Vice President

Backup Social Media Lead

Time 5–6 h/week

Term One year

Owns how SAL looks and sounds everywhere: Instagram, Telegram, video, design and photography.

Responsibilities

• Runs @auibsal and The Common Room with the Social Media Lead; keeps a two-week content calendar
• Guards the brand: the design system, templates and sub-brands
• Leads photo and video at every event, with consent and the camera-shy rules
• Serves as Creative Director of Side Quest in the founding term
• Approves routine posts; escalates sensitive content to the President
• Keeps the media archive backed up in two places

Decides

• Routine posts and the content calendar
• Design of Society materials within the brand guide

Doing well looks like

• Posting at least three times a week in term
• Every event photographed and archived within a week
• Follower growth and saves tracked monthly

Hands on

• Account admin rights (two admins minimum)
• Brand files and templates
• Media archive locations

Founding term: Ali Hayder

Director of Partnerships & Outreach

Appointed

Reports to President

Backup Club Relations Lead

Time 3–5 h/week

Term One year

Connects SAL to other clubs, departments, charities and cultural institutions, and makes sure every partnership is written down and kept.

Responsibilities

• Keeps the partners register and renewal dates
• Drafts memoranda of understanding (Form F-26) for the President to sign
• Leads charity programmes with partners such as Natrok Athar
• Invites faculty, staff and guest writers with the Director of Letters
• From Year 2: sponsorship under the Partnerships Policy
• From Year 3: links with literary societies at other Baghdad universities

Decides

• Which partners to approach (within the Partnerships Policy)
• Co-branding on joint events, with the Media Director

Doing well looks like

• Five active club partners by the end of Year 1
• Every partnership has a signed MoU and a thank-you
• Charity money handed over in full, on time

Hands on

• Partner register and MoUs
• Contact list with permissions

Founding term: Covered by the Vice President in the founding term

Director of Membership & Community

Appointed

Reports to Vice President

Backup Onboarding Lead

Time 3–5 h/week

Term One year

Makes SAL easy to join and hard to leave: the register, the welcome, the recognition and the traditions.

Responsibilities

• Keeps the register and the attendance record from which voting rights are calculated
• Runs the Welcome: new-member evenings, the six words on the typewriter, the first-month buddy
• Runs the Apprenticeship for team roles with each director
• Tracks volunteer hours; prepares Fellow nominations and certificates of service
• Surveys members each semester and reports what they say
• Builds the Alumni Circle from Year 2

Decides

• Welcome programme and member communications (with Media)
• Who is in good standing, from the record

Doing well looks like

• Registered members and share who are active
• Two-semester retention
• Member satisfaction survey score

Hands on

• Register and attendance data (restricted)
• Hours log and recognition records

Founding term: Open · SAL Open Call, Oct 18

Advisors

Two roles that sit beside the Council without a vote.

Faculty Advisor

Invited

Reports to Office of Student Life

Backup —

Time About 2 h/month

Term One year, renewable

A trusted adult in the room: advice, signatures and a steady hand on sensitive matters, without directing the art.

Responsibilities

• Joins one Council meeting a month and the General Assemblies
• Signs the approvals the University requires
• Reviews the accounts each semester, or names the Audit
• First contact for sensitive issues; hears appeals under B10.6 and B6.10
• Signs certificates of service

Decides

• Appeals on conduct and elections (final)

Doing well looks like

• Approvals signed on time
• Audit complete each semester

Hands on

• Briefing for the next Advisor

Founding term: To be confirmed by Oct 8

Founder

Honorary, permanent

Reports to —

Backup —

Time As agreed

Term For life

The person who started the Society. Serves as President through the founding term, then as Founding Advisor for one year, then as a friend of the Society.

Responsibilities

• Founding term: President, with all the duties above
• Appoints the founding officers and directors for confirmation
• After office: Founding Advisor to the Council for one year, without a vote
• Opens Charter Night each year if able

Decides

• Nothing beyond any office held

Doing well looks like

• A Society that runs well without its Founder

Hands on

• The founding story, written down for the archive

Founding term: Shaheen Farjo

Programme Chairs

Standing Programmes are led by a chair who reports to a department, keeps their programme’s handbook, and attends the Council when their programme is discussed.

ROLE	PROGRAMME	REPORTS TO	WHAT THEY OWN	FOUNDING TERM
Waraq Editor-in-Chief	Waraq (journal, working title)	President as Publisher	Editorial vision and final contents; chairs the masthead. Full role in the Masthead Handbook.	Founding: appointed by the Publisher for Issue 1
Side Quest Creative Director	Side Quest (series, working title)	Media Director	Overall project director of the series; format, crew and releases. Full role in the Production Bible.	Ali Hayder
Second Chapter Lead	Second Chapter (charity drive)	Director of Partnerships	Runs each edition with the partner charity; money under the charity rules.	Edition 1: Shaheen Farjo; hand to a new lead for Edition 2
Typewriter Tour Lead	Typewriter Tour (signature pop-up)	Director of Letters	Runs the spring tour of the Society Typewriter; six-word pages to the archive and Waraq.	Open · Spring 2027

What every chair does

• Keeps a one-page Programme Charter (Form F-29) current
• Recruits their team through the Open Call
• Submits the programme budget to the Treasurer by week 2
• Reports within three weeks of each edition (Form F-25 B)
• Keeps a handover dossier and trains a successor

What the Council promises chairs

• Editorial and creative independence within the charter (Constitution 10.3)
• Room bookings and approvals through the General Secretary
• A budget decided before the work starts
• Media and volunteer support on request
• Written reasons for any decision that overrules them

Full programme teams are defined in each programme’s own package: the Waraq Masthead Handbook (about 25 roles), the Side Quest Production Bible (crew of 7–12) and the Second Chapter Operations Kit (core team plus volunteers). This handbook does not repeat them.

Coordinators and Teams

Team roles below director level. Each begins with the three-week Apprenticeship. Crimson pills are the roles to fill first, in the founding term.

DEPARTMENT	ROLE	WHAT THEY DO	WEEK	FROM
Letters	Majlis Host	Hosts the monthly salon: guest, readings, tea, and the conversation.	2	Stage 1
Letters	Open Pages Lead	Runs writing workshops with editors and guest writers.	2	Stage 1
Letters	Book Circle Host	Chooses and hosts the monthly book, alternating Arabic and English.	2	Stage 1
Letters	Prizes Coordinator	Runs the SAL Prizes: call, judges, ceremony.	2	Stage 2
Stage & Arts	Stage Manager	Rehearsal schedule, props, cues and safety for every performance.	3	Stage 2
Stage & Arts	Scratch Night Producer	Line-up and running order for the informal showcase.	2	Stage 1
Stage & Arts	Gallery Curator	Calls for work, hangs and labels the Gallery Wall.	2	Stage 2
Programmes	Event Coordinator (×2)	Owns individual events end to end under the Director.	3	Stage 1
Programmes	Venues & Logistics Lead	Rooms, furniture, sound, kit list and set-up crews.	2	Stage 2
Programmes	Volunteer Coordinator	Rota, briefings and thank-yous for event volunteers.	2	Stage 2
Media	Social Media Lead	Daily posting, stories, community replies; deputy to the Media Director.	3	Stage 1
Media	Design Lead	Posters, posts and print from the SAL templates.	3	Stage 1
Media	Photo & Video Lead	Covers events; keeps the media archive and consent log.	3	Stage 2
Media	Subtitles & Translation Lead	Arabic and English versions of posts, videos and notices.	2	Stage 2
Partnerships	Club Relations Lead	Keeps contact with partner clubs; joint events.	2	Stage 2
Partnerships	Charity & Community Lead	Works with charity partners between editions.	2	Stage 2
Partnerships	Sponsorship Lead	Approaches sponsors under the Partnerships Policy.	2	Stage 3
Membership	Onboarding Lead	New-member evenings, buddies and the Apprenticeship paperwork.	2	Stage 1
Membership	Records & Recognition Lead	Attendance, hours, certificates and Fellow nominations.	2	Stage 2
Membership	Alumni Lead	Keeps graduates close: newsletter, reunion, mentoring.	1	Stage 3
Secretariat	Archivist (Keeper of the Archive)	Programmes, photos, typed pages, the Book of Members.	2	Stage 1
Treasury	Deputy Treasurer	Ledger support; second signature on counts; successor.	2	Stage 3
Treasury	Cashier (event days)	Trained to run a till and count with a second person.	event days	Stage 1

Committees

Three standing committees keep the Society fair. They are small on purpose.

Elections Committee

Who: three Voting Members who will not stand, appointed by mid-March. Does: gives notice, checks nominations, runs the Candidates’ Reading, counts, hears complaints, declares results. Time: about 10 hours over five weeks.

Conduct Panel

Who: the Vice President (chair), one Council member and one Voting Member drawn by lot. Does: hears formal concerns fairly and confidentially; decides outcomes under B10. Time: only when needed.

The Audit

Who: the Faculty Advisor, or a Voting Member off the Council whom the Advisor chooses. Does: checks the ledger against receipts each semester; reports to the Council and members. Time: 2–3 hours a semester.

What every role holder signs up to

• The Member Pledge and the Code of Conduct
• The Conflict of Interest Declaration (Form F-18), each semester
• Attend your meetings, or send apologies and an update
• Answer Society messages within two working days in term

• Keep Society files in the Society Drive, not on personal devices
• Never share member data or unpublished work outside the team
• Keep a handover dossier from week one
• Tell your director early if you need to step back. That is always allowed.

Who Decides What

A Approves (one per row)   R Does the work   C Consulted first

I Informed after

DECISION	GA	COUNCIL	PRES	VP	GS	TREAS	DIRECTOR
Amend the Constitution	A	R	C	C	C	C	CHAIR ADVISOR I C C
Change Bylaws or Policies	C	A	R	C	R	C	I C C
Adopt the budget	I	A	C	C	I	R	I C C
Spend up to 50,000 IQD		I	I			A	R R
Spend up to 250,000 IQD		I	A			R	R C
Spend above 250,000 IQD	I	A	R			R	C C C
Greenlight a new programme	I	A	C	R	I	C	R I C
Select work for Waraq		I	I				A
Overrule an editorial decision	I	A	R	C	I		C C
Appoint directors	I	A	R	R	C		I
Appoint programme chairs		A	R	C			R I
Sign a partnership MoU		C	A		C	C	R I C
Public statement		C	A	C	I		I C
Routine social post			I				A
Conduct case outcome		I	C	A	I		C
Remove a member		A	C	R	I		C
Run the election	I	I	I		R		C
Name Fellows / Honorary	I	A	R	C	C		R R I
Book rooms, Student Life requests			I		A		R R
Director = the director whose department the decision belongs to. Chair = the relevant Programme Chair. Where this table and the Constitution differ, the Constitution prevails.

Succession and Backup

Student societies usually die in the year after their founders graduate. Ours is designed to survive that year.

IF THIS PERSON IS AWAY…	…THIS PERSON STEPS IN	…AND IS BEING PREPARED TO SUCCEED
President	Vice President	Vice President or a director with a full year
Vice President	General Secretary	Any director
General Secretary	Vice President	Archivist
Treasurer	President (second signature: VP)	Deputy Treasurer or a trained cashier
Any director	Their named coordinator	That coordinator
Programme chair	Their deputy in the programme	Deputy or section lead

The founder’s year

The first election is in April 2027. From then, the Founder holds office only if elected, and may sit with the Council for one year as Founding Advisor, without a vote. By Charter Night 2027, the Society should be run entirely by people who joined after it was founded.

Shadow, then hand over

Newly elected officers shadow their predecessors from the AGM (April 20) to handover (May 13). Every role keeps a handover dossier (F-24), and access to every account moves within seven days.

Pathways

Nobody needs permission to get more involved. This is the usual path, but any member may apply for any role.

01 · Friend

Follows @auibsal, comes to a Majlis

02 · Member

Registers, signs the Pledge, types six words

03 · Voting Member

Two recorded activities in a semester

04 · Apprentice

Three weeks, one real task, a mentor

05 · Coordinator

Owns a piece of a department

06 · Director or Chair

Leads a department or a programme

07 · Officer

Elected by the members

08 · Fellow

Honoured for service; for life

What members take away

A named role on a real publication, production or event; a certificate of service signed by the Faculty Advisor; a reference from the President on request; and, for those who give the most, a Fellowship for life.

The First Open Call

One call, opening Sunday, October 18, for every open role in the Society and its programmes. Director applications close Monday, October 26; interviews October 27–29; the Council is announced Saturday, October 31.

ROLE	PLACES	NOTE	PRIORITY
Director of Letters	1	Also covers Stage & Arts this year	High
Director of Programmes & Events	1		High
Director of Membership & Community	1		High
Social Media Lead	1	Deputy to the Media Director	High
Design Lead	1		High
Event Coordinator	2	First event: Second Chapter	High
Onboarding Lead	1		Medium
Archivist	1	Reports to the General Secretary	Medium
Majlis Host	1	First Majlis in December or January	Medium
Second Chapter deputy	1	Leads Edition 2	High
Cashiers (event days)	4	Trained for Second Chapter, Nov 8–11	High
Waraq masthead	~20	Per the Masthead Handbook; closes Oct 29	High
Side Quest crew	5–8	Per the Production Bible	High
The all-student email and posts are in the Templates & Forms Pack (L-04) and the printables. The application form is F-03; the interview score sheet is F-04.